TL;DR: For every trade show, bring your booth lights, power strip, extension cord, mounting hardware, spare bulbs (if applicable), and a cable organizer. This checklist covers everything so you never arrive underprepared.
You've spent weeks designing your booth. Your graphics are perfect. Your products are polished. Then you arrive at the show and realize you forgot your power adapter — or worse, your lights don't reach the outlet. Don't let a packing mistake cost you leads.
This checklist is built for exhibitors who use LED arm lights, spotlights, and display panel lights. Save it, print it, and check it before every show.
The Complete Trade Show Booth Lighting Checklist
✅ Lights & Fixtures
- LED arm lights (quantity: 1 per 3–4 linear feet of display panel)
- Spotlights or floodlights (for 20x20+ island booths)
- LED strip lights (for shelf or counter accent lighting)
- Backup light unit (always bring at least 1 spare)
✅ Power & Cables
- Power strip (minimum 6 outlets, surge-protected)
- Extension cord (12–25 ft, 14-gauge minimum)
- Cable ties or velcro straps (keep cords off the floor)
- Adapter plugs (if exhibiting internationally)
- Venue power order confirmation (some venues require pre-ordered electricity)
✅ Mounting & Hardware
- Arm light clamps or mounting brackets
- Screwdriver or hex key (for tightening clamps)
- Gaffer tape (not duct tape — gaffer tape doesn't leave residue)
- Zip ties (for cable management)
- Extra mounting screws
✅ Setup Tools
- Small level (to ensure lights are angled correctly)
- Measuring tape (confirm light placement before clamping)
- Ladder or step stool (for overhead fixtures in 10x20+ booths)
✅ Venue Compliance
- Check venue electrical rules (McCormick Place, LVCC, and OCCC all have specific requirements)
- Confirm your lights are UL-listed or CE-certified
- Verify wattage limits per circuit (typically 500W–1,000W per 20-amp circuit)
- Print your electrical order receipt
How Many Lights Do You Need?
| Booth Size | Recommended Lights | Total Wattage |
|---|---|---|
| 10x10 | 2–3 arm lights | 42–75W |
| 10x20 | 4–6 arm lights | 84–150W |
| 20x20 Island | 6–10 lights (mix of arm + spot) | 150–500W |
| Banner Stand | 1–2 clip-on lights | 21–42W |
Need help calculating exactly how many lights your booth needs? Use our Booth Lighting Calculator.
Day-of Setup Order
- Lay out your booth structure first
- Run power cables before mounting lights (easier to hide)
- Mount arm lights at the top of display panels, angled 30–45° downward
- Test all lights before the show opens
- Adjust angles to eliminate shadows on key products
Common Mistakes to Avoid
- Forgetting the power strip: Venues typically provide one outlet per booth. You need a strip.
- Using household extension cords: Use 14-gauge or heavier for safety and compliance.
- Skipping the venue electrical order: Some shows require pre-ordered power. Check 4–6 weeks before the show.
- Wrong color temperature: Use 3000K–4000K for most products. Avoid 6500K (too harsh and clinical).
For a deeper dive into setup, see our Trade Show Lighting Guide.
FAQ
What type of extension cord should I use at a trade show?
Use a 14-gauge or 12-gauge grounded extension cord. Many venues prohibit lightweight household cords (16-gauge or thinner) for safety reasons. Always check the venue's electrical guidelines before the show.
Do I need to order electricity in advance at trade shows?
Yes, at most major trade shows (McCormick Place, LVCC, Orange County CC, etc.) you must pre-order electrical service through the official show contractor. Prices range from $75–$300+ depending on amperage. Order at least 4 weeks in advance to avoid rush fees.
How many watts does a typical 10x10 booth use?
A standard 10x10 booth with 2–3 LED arm lights uses approximately 42–75 watts total — well within a standard 500W circuit. LED lights are highly efficient compared to halogen alternatives.
Can I use battery-powered lights at a trade show?
Yes, battery-powered LED lights are allowed at most venues and are a good backup option. However, for all-day use (8+ hours), wired LED lights are more reliable and cost-effective.
What color temperature is best for trade show booth lighting?
3000K (warm white) works well for lifestyle and fashion products. 4000K (neutral white) is the most versatile and works for most product categories. Avoid 6500K (daylight) as it can make products look harsh and clinical.
How do I prevent my booth lights from overheating?
LED lights generate very little heat compared to halogen or incandescent alternatives. Ensure lights have adequate airflow and are not enclosed in tight spaces. Quality LED arm lights are designed for continuous 8–10 hour operation.
What should I do if a light stops working mid-show?
Always bring at least one spare light unit. Check the power connection first, then the circuit breaker on your power strip. If the unit is faulty, swap in your spare immediately — a dark booth loses significantly more leads than a slightly asymmetrical one.
Match the Packing List to the Booth System
Review Trade Show Booth Lights and Trade Show Light Mounting Systems so the case contains the correct power cord, link cables, clamp or slider and any model-specific spares.